The Department of Parliamentary Services (DPS) is recruiting for a Library Assistant within the Parliamentary Library.

From this recruitment process the Library will create a merit pool of suitable candidates to fill ongoing and non-ongoing PSL2 positions that might arise over the next 12 months.

The opportunity is within the Digitisation Unit, working with print and online resources to create electronic documents and basic metadata for our collections.

Library Assistants carry out tasks in many areas of the Parliamentary Library and opportunities exist to undertake a range of duties associated with the provision of services to library clients, including collection management, digitisation, data processing and administration.

We are looking for applicants with a strong client focus, attention to detail, and the ability to work effectively in a team. We require flexible, proactive individuals with a willingness to learn new skills.

May require physical capacity to operate manual and electric storage units and to handle archival boxes weighing 4 to 6kg.

The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance.

DPS welcomes applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.

Please upload a one page response no more than 750 words describing how your skills, knowledge and experience make you the best person for this job, based on the duties, qualities, and selection criteria outlined below.

Your application is a chance to tell us why you are the right person for the job. We want to know why you want to work at DPS, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role.

Applications must be submitted by 11:30pm AEST, Thursday 13 August 2020.

Currently, the salary range for this position is $59,851 – $64,252

Classification: PSL 2
Employment Type: Ongoing/Non-Ongoing
Position No.: 137505
Local Title: Library Assistant ___________

Branch: Library Collections & Databases
Section: Various
Immediate supervisor: Various
Security assessment: Baseline Vetting (Protected/Restricted) ___________

Under limited/general direction undertake duties in accordance with the agreed standards for insert classification. The duties will include, but are not limited to, the following:

• Source and acquire collection resources;
• Assist with maintaining the Library’s physical collection, including shelving, weeding and updating loose-leaf services;
• Create or process digital data from print and online sources;
• Create or amend bibliographic metadata;
• Liaise with commercial suppliers, clients and internal staff for the successful delivery of Library products and services;
• Retrieve archival material from onsite storage;
• Contribute to corporate activities as required.

Duties representing highest function: Technical / Service Delivery

• Work in an online environment to help build the Library’s collections and support the research work of the Library (for example, create and maintain library orders and basic bibliographic records).
• Follow directions from your supervisor; where needed, making suggestions for improving the way work is done and checking your own understanding of others comments.
• Work flexibly to meet work objectives and standards;
• Complete tasks accurately and in a timely way to agreed priorities.
• Build and keep positive relationships with team members and provide an excellent client service.
• Other requirements:

(a) May require physical capacity to operate manual and electric storage units and to handle archival boxes weighing 4 to 6kg.

(b) Act in accordance with the Parliamentary Values and Code of Conduct.

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

Name: Marissa Hood
Phone Number: 02 6277 2665
Email: marissa.hood@aph.gov.au

DPS recognises and values the contribution that our diverse workforce makes and in return offers great benefits. These include a competitive salary, onsite free parking and gym facilities, a wide range of professional development opportunities so you can take your career further, and all of this in a friendly and supportive environment. Conditions of service are in accordance with the DPS Enterprise Agreement (available here ).

If you think this role sounds like you and you’d like to work in a friendly, high quality team then DPS welcomes your application.

The Parliamentary Service Act 1999 provides for mobility between the Australian Public Service and the Parliamentary Service. Employment opportunities in the Parliamentary Service may be subject to a range of conditions of engagement including:

a) Australian citizenship
b) criminal history check and security clearances
c) possession of mandatory qualifications for certain jobs
d) health clearance, and
e) probation period of 6 months

Australian Citizenship
Section 22 of the Parliamentary Service Act 1999 requires that employees of the Parliamentary Service are generally required to be Australian citizens. If you are not an Australian citizen, you may still be considered for engagement on the condition that you are able to gain Australian Citizenship within a specified time. Failure to obtain citizenship within the timeframe could lead to termination of engagement.

Redundancy
If you have accepted a redundancy benefit, within the previous twelve months, from a Commonwealth employer (including the Parliamentary Service and the Australian Public Service), you cannot be employed by DPS until your exclusion period (the number of weeks for which you received a redundancy benefit) has expired. If you would like to discuss your eligibility, please contact HR Services on telephone (02) 6277 5200.

Your application is a chance to tell us why you are the right person for the job. We want to know why you want to work at DPS, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role. In a nutshell – why should we hire you?

Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

If you are unfamiliar with applying for APS jobs, the Australian Public Service Commission’s fact sheet on applying for jobs may be useful: Applying for an APS Job: Cracking the Code

Some of DPS’s selection criteria are generic and are based on the Australian Public Service Commission’s Integrated Leadership System (ILS). Applicants will be expected to demonstrate how they would apply these skills to the requirements of the job as described. The Australian Public Service Commission’s ILS Leadership Pathway identifies and describes leadership capabilities at all classification levels