20 Apr 2021

Full Time Executive Officer to the Chief Information Officer

for The Department of Parliamentary Services – Sydney

Job Description

Who we are looking for?

The Department of Parliamentary Services (DPS) is recruiting for an Executive Officer to the Chief Information Officer vacancy within the Information Services Division.

The Executive Officer role manages the day to day activities of the Office of the Chief Information Officer (COI), coordinating the Office’s workflow and overseeing priorities for the Information Services Division. The role provides strategic and operational advice and support to the COI (Senior Executive Service Band 2) in the areas of governance, workforce and risk, and works closely with the Director of the Office of the CIO on divisional financial matters.

The role undertakes work with a high level of complexity and sensitivity, requiring an excellent understanding of government administrative frameworks and ICT environments.

Our ideal candidate will have experience in strategic, operational and change management support within an agile framework or in a digital transformation environment and be able to demonstrate proficiency in risk management, brief writing, financial management, procurement and contract services and ICT governance.

Eligibility and/or Job Specific Requirements

Essential

  • Ability to work with the utmost discretion and confidentiality is essential
  • Experience in risk management, brief writing, financial management, procurement and contract services and governance
  • Strategic, operational and change management support within an agile framework or in a digital transformation environment.

Desirable

An ability to effectively drive business, culture and technology change in a dynamic and complex operating environment.

The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

DPS welcomes applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.

How to apply

Please upload a 1-2 page pitch describing how your skills, knowledge and experience make you the best person for this role.

Your application is a chance to tell us why you are the right person for the job. We want to know why you want to work at DPS, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role.

Closing Date

Applications must be submitted by 11:30pm AEST, 3 May 2021.

Salary

An attractive salary, which could be negotiated with the successful candidate, is on offer.

Duty Statement

Classification: PEL 2
Employment Type: Ongoing
Position No.: 139079
Local Title: Executive Officer to the Chief Information Officer

Immediate supervisor: Chief Information Officer
Security assessment: Negative Vetting 1 (Confidential/Highly Protected/Secret)

KEY DUTIES

1. Prepare, manage and review and provide high-level guidance on a range of briefs and correspondence from the CIO including briefs, reports, submissions, Senate Estimates briefs and responses to Questions on Notice to ensure the completeness, accuracy, and timeliness of written information.

2. Act as the Executive point of contact for the Division, liaise with stakeholders and action requests to coordinate communication and proactively ensure responses meet deadlines.

3. Develop, implement, and monitor the Communications Planning for the Information Services Division.

4. Provide issues management and support, responding to emerging issues to ensure effective resolution with minimal risk to the organisation and the parliament.

5. Research and prepare strategic advice, information, and reports on diverse, complex and politically sensitive matters to facilitate informed decision making.

6. Lead and/or contribute to projects to support the achievement of organisational and/or divisional level strategic and operational objectives.

7. Co-ordinate and support high-level ICT committees and meetings.

KEY RESPONSIBILITIES

Leadership

  • Provide support to enterprise change and transformation, and guidance on managing risk, Governance, workforce strategy and culture withing the ICT Portfolio.
  • Provide strategic advice, problem solving and issues management to the CIO in relation to complex and potentially conflicting matters.
  • Provide leadership in implementing and promoting change and continuous improvement in ISD, consistent with Digital Strategy, industry directions and stakeholder needs.

. Contribute to the strategic planning of divisional and department objectives.

Management

  • Drive, manage and coordinate corporate governance activities and collaboration initiatives for the Division.
  • Provide support, guidance, development, and leadership to a small team, manage performance and identify development needs.
  • Effectively communicate and make informed decisions that may have significant impact on the day to day operation of the Office of the CIO and other parts of the department and/or the parliament.

. Identify, manage and evaluate risk in all decision making and delivery of outcomes.

Customer Relationships

  • Liaise with the ISD Executive team, Offices of the Deputy Secretary and the Secretary, Parliamentary Departments and Parliamentarians and their staff to ensure issues and correspondence are prioritised and actioned within nominated timeframes and through the appropriate systems.
  • Build and maintain successful long-term relationships with a range of executive stakeholders (internal/external). Develop strong internal networks. Negotiate and liaise with stakeholders to ensure positive customer outcomes. Lead action to continuously improve relationships.
Other

  • Oversees the management of ICT Governance Frameworks and mechanisms for effective risk management.
  • Co-ordinate annual Corporate Business Planning cycle, including the performance management framework, and maintenance of the associated strategic risk profile with relevant governance bodies.
  • Under broad direction undertake complex work requiring a high-level sensitivity, discretion and confidentiality.

KEY CUSTOMER RELATIONSHIPS

Internal

  • Chief Information Officer
  • Director, Office of the CIO
  • ISD Branch Assistant Secretaries and Directors
  • Offices of the Secretary and the Deputy Secretary
  • Parliamentary Departments, and
  • Parliamentarians and their staff
External

  • ICT vendors and service providers
  • Office of the CIO within the Federal Commonwealth Departments
  • Department of Finance
  • Parliamentary Departments that form the Australia New Zealand Parliamentary IT (ANZPIT) Forum

OTHER JOB SPECIFIC REQURIEMENTS

Job role capabilities

  • Strong business acumen
  • Customer-focussed approach
  • Demonstrates adaptability
  • Works collaboratively with others
  • Delivers results
  • Well-developed writing and data literacy skills

ADDITIONAL INFORMATION

Physical Requirements
The job described is an office-based role that is of low physical demand level.

Flexible Working Suitability
The job described is suitable for: home-based work, part-time hours and flexible span of hours, subject to appropriate approval.

Travel Requirements
Nil.

Out of Hours Work
The job described may require some extended hours to support the parliamentary environment.

NB: The above duties are not intended to be an exhaustive list. This position description should be reviewed periodically (and necessary changes made) in order to ensure that the duties meet the requirement of the service and position.

Contact Person

Name: Con Sfyris
Phone Number: 02 6277 2308
Email: Constantinos.Sfyris@aph.gov.au

Working at Department of Parliamentary Services

DPS recognises and values the contribution that our diverse workforce makes and in return offers great benefits. These include a competitive salary, onsite free parking and gym facilities, a wide range of professional development opportunities so you can take your career further, and all of this in a friendly and supportive environment. Conditions of service are in accordance with the DPS Enterprise Agreement (available here ).

If you think this role sounds like you and you’d like to work in a friendly, high quality team then DPS welcomes your application.

Conditions of Employment

The Parliamentary Service Act 1999 provides for mobility between the Australian Public Service and the Parliamentary Service. Employment opportunities in the Parliamentary Service may be subject to a range of conditions of engagement including:

a) Australian citizenship
b) criminal history check and security clearances
c) possession of mandatory qualifications for certain jobs
d) health clearance, and
e) probation period of 6 months

Australian Citizenship
Section 22 of the Parliamentary Service Act 1999 requires that employees of the Parliamentary Service are generally required to be Australian citizens. If you are not an Australian citizen, you may still be considered for engagement on the condition that you are able to gain Australian Citizenship within a specified time. Failure to obtain citizenship within the timeframe could lead to termination of engagement.

Redundancy
If you have accepted a redundancy benefit, within the previous twelve months, from a Commonwealth employer (including the Parliamentary Service and the Australian Public Service), you cannot be employed by DPS until your exclusion period (the number of weeks for which you received a redundancy benefit) has expired. If you would like to discuss your eligibility, please contact HR Services on telephone (02) 6277 5200.

Advice to Applicants

Your application is a chance to tell us why you are the right person for the job. We want to know why you want to work at DPS, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role. In a nutshell – why should we hire you?

Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

If you are unfamiliar with applying for APS jobs, the Australian Public Service Commission’s fact sheet on applying for jobs may be useful: Applying for an APS Job: Cracking the Code

Some of DPS’s selection criteria are generic and are based on the Australian Public Service Commission’s Integrated Leadership System (ILS). Applicants will be expected to demonstrate how they would apply these skills to the requirements of the job as described. The Australian Public Service Commission’s ILS Leadership Pathway identifies and describes leadership capabilities at all classification levels

How to Apply

Apply via direct company link below

Job Locations: Sydney.
Job Categories: Federal (Government - Federal).
Job Types: Full Time.
Job Tags: full time jobs for 50+, jobs for 50+, jobs for mature age, jobs for mature age workers, jobs for older workers, mature age, mature age jobs, older workers, and older workers jobs.
Job expires in Endless.

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