Who we are looking for?

The Department of Parliamentary Services (DPS) is recruiting for a Contract Officer vacancy within the Maintenance Contracts Section, Property Services Branch.

The Maintenance Contracts Section manages a number of building maintenance contracts to assist with the maintenance of the building fabric, engineering services, security services and cleaning and pest control services.

As part of the Maintenance Contracts team, the successful candidate will be responsible for performing a range of contract management functions, in particular assisting with service scheduling, reporting, operational inspections and coordination of meetings with key stakeholder groups.

The successful candidate will have excellent communications skills and the ability to develop and maintain good working relationships with stakeholders. Ideally they will have a strong understanding of the contemporary public sector environment, including the Commonwealth Procurement Rules. They will also demonstrate a strong commitment to accuracy and attention to detail.

Eligibility and/or Job Specific Requirements

A Certificate IV in Government (Procurement and Contracting) or the ability to obtain, is essential. A working knowledge of the SAP system is desirable.

The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

DPS welcomes applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.

How to apply

Please upload your response to the selection criteria, noting that each criteria has a word limit of 300 words.

If proof of qualifications, licences or certificates are required as part of the application process, please incoporate these documents into your resume or within your applicant response before you submit your application.

Closing Date

Applications must be submitted by 11:30pm AEST, Thursday 8 April 2021.

Salary

An attractive salary, which could be negotiated with the successful candidate, is on offer.

Duty Statement

Classification: PSL 4
Employment Type: Ongoing
Position No.: 130803
Local Title: Contract Officer ___________

Branch: Property Services Branch
Section: Maintenance Services
Security assessment: Negative Vetting 1 (Confidential/Highly Protected/Secret) ___________

1. Assist with the management of maintenance contracts.

2. Assist with contract service scheduling.

3. Assisting with updating various reporting databases.

4. Entering and interrogating data in SAP.

5. Coordination of meetings with key stakeholder groups.

6. Liaising with service providers to obtain quotes for ad hoc work.

7. Assisting with coordination of Authority to Work (ATW) permits.

8. Other administrative tasks as required.

Selection Criteria

1. Demonstrated experience managing and/or assisting with contract management.

2. High level administrative experience.

3. Ability to work under limited supervision and organise and prioritise workloads.

4. Demonstrated experience using computerised maintenance management and document management systems to plan and manage contract activities.

5. Strong client focus and experience and ability in establishing and maintaining effective working relationships with clients and contractors.

6. Demonstrated verbal and written communication skills including proven negotiation, liaison and analytical skills.

7. Demonstrated experience working in a team environment and contributing to improvements to processes and practices of the section.

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

Contact Person

Name: Vanessa Peska
Phone Number: (02) 6277 5630
Email: vanessa.peska@aph.gov.au

Working at Department of Parliamentary Services

DPS recognises and values the contribution that our diverse workforce makes and in return offers great benefits. These include a competitive salary, onsite free parking and gym facilities, a wide range of professional development opportunities so you can take your career further, and all of this in a friendly and supportive environment. Conditions of service are in accordance with the DPS Enterprise Agreement (available here ).

If you think this role sounds like you and you’d like to work in a friendly, high quality team then DPS welcomes your application.

Conditions of Employment

The Parliamentary Service Act 1999 provides for mobility between the Australian Public Service and the Parliamentary Service. Employment opportunities in the Parliamentary Service may be subject to a range of conditions of engagement including:

a) Australian citizenship
b) criminal history check and security clearances
c) possession of mandatory qualifications for certain jobs
d) health clearance, and
e) probation period of 6 months

Australian Citizenship
Section 22 of the Parliamentary Service Act 1999 requires that employees of the Parliamentary Service are generally required to be Australian citizens. If you are not an Australian citizen, you may still be considered for engagement on the condition that you are able to gain Australian Citizenship within a specified time. Failure to obtain citizenship within the timeframe could lead to termination of engagement.

Redundancy
If you have accepted a redundancy benefit, within the previous twelve months, from a Commonwealth employer (including the Parliamentary Service and the Australian Public Service), you cannot be employed by DPS until your exclusion period (the number of weeks for which you received a redundancy benefit) has expired. If you would like to discuss your eligibility, please contact HR Services on telephone (02) 6277 5200.

Advice to Applicants

Your application is a chance to tell us why you are the right person for the job. We want to know why you want to work at DPS, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role. In a nutshell – why should we hire you?

Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

If you are unfamiliar with applying for APS jobs, the Australian Public Service Commission’s fact sheet on applying for jobs may be useful: Applying for an APS Job: Cracking the Code

Some of DPS’s selection criteria are generic and are based on the Australian Public Service Commission’s Integrated Leadership System (ILS). Applicants will be expected to demonstrate how they would apply these skills to the requirements of the job as described. The Australian Public Service Commission’s ILS Leadership Pathway identifies and describes leadership capabilities at all classification levels