15 May 2020

Part-Time Personal Assistant/EA

for QuojectBrisbane

NOTE: This job listing has expired and may no longer be relevant!

Job Description

We are looking for a Personal Assistant / EA who is a do-er who has an eye for detail, exceptionally organised and displays initiative. We would like to be able to have a team member who shares our vision of delivering excellence in tools and services to serve the greater good.

We encourage applicants with the following professional attributes to apply:

• Prior experience as a personal assistant, executive assistant professional;
• Proficient in Microsoft Office Suite;
• Management of Graphic design and/ or marketing projects
• Police check required.

The following personal qualities in applicants are very desirable:
• People person;
• Eagerness to learn;
• Passionate;
• Tech savvy or willing to learn;
• Dedicated but likes to have a laugh;
• Relationship builder;
• Big thinker;
• Organised;
• Great communication skills.

About the opportunity:
We are a company that is building digital solutions for businesses along with a property arm.
We have a Commercial & Retail Property Division and an IT Solutions Division. We are starting to scale up so this position will be working 1-1 with the Founder.
Reporting directly to the Founder, the role is responsible for providing high level administrative assistance to the Director.
Key responsibilities:
• Personal Assistance for the Founder
• Diary management: Co-ordination of external & internal meetings, lunches and functions, including agendas, phone-conferencing details, catering and equipment
• Overseeing meeting agenda updates, minute-taking and following-up action points
• Proactively manage and maintain contacts database in Zoho (training can be provided)
• Monitor incoming and outgoing mail, following up on sent items and responses
• Travel arrangements
• General PA/Administration duties
• Assisting with all follow ups for outgoing mail, appointments and business leads (will be provided direction)
• Assisting in the preparation of bids, proposals, and capital-raising documents. Compiling and formatting board papers and documents to the highest standard
• Responsibility for maintaining archiving records and online filing system
• Assigning and managing work for our offshore admin support.
Managing social media apps

Skills and experience:
• 5+ years’ experience working as Administration Assistant or PA

• Advanced Microsoft Office Suite experience (Outlook, Word, Excel, PowerPoint)
• Previous experience working in a busy team of professionals
• Ability to handle sensitive issues with commercial confidentiality
• Excellent written and verbal communication skills
• Ability to prioritise and manage multiple tasks
• High attention to detail
Willingness to learn new technologies
• Problem solving – logical thinker with a common-sense approach to achieving practical outcomes
• Initiative – self-motivated, able to work effectively under pressure with minimal supervision

Our Team
We enjoy working together as a talented and passionate company that is in the scaling up phase. We demonstrate our five core principles of Integrity, Working Collaboratively, Creative Customer Solutions, Service Excellence and Humility into everything we do.
We value inclusion and diversity of thought, promote flexible working practices so our people can integrate their work and personal lives to achieve optimal outcomes.

How to Apply

Would you please apply by writing a covering letter and attaching your resume for our review. We will review within 48 hours and respond accordingly. Thank you in advance for viewing our advertisement.

Job Locations: Brisbane.
Job Categories: Client & Sales Administration.
Job Types: Part-Time.
Salary: 20,000 - 40,000.

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