8 Jun 2021

Part-Time Facilities Administration Officer – Part time

for McMillan Shakespeare Group – Melbourne

NOTE: This job listing has expired and may no longer be relevant!

Job Description

About Us:

We are a global organisation, a top 200 ASX-listed company and Australia’s leading single source solution provider of salary packaging, novated leasing, consumer and fleet financing and management services. MMS has 21 subsidiary companies, with 15 incorporated in Australia, two in New Zealand and the remaining four in the United Kingdom. Our clients include Federal and State Governments, major health groups, not-for-profit organisations and private corporations.

With over 1,200 staff, offices and representatives in every Australian state and territory, as well as Auckland and London, we manage more than 290,000 employee benefit programs and over 70,000 vehicles.

We are now looking for a Facilities Administration Officer to join our Shared Support Services. This role will be responsible for delivering facilities and administration support in our Melbourne office and remote facilities support for at other sites in VIC, SA and WA to ensure we have safe and well-maintained office working environments.

This role would be perfect for someone who is seeking flexibility in their life as the role is 4 hours per day, 5 days per week.

Key Responsibilities include…

Oversee facilities services, maintenance activities, and contractors
Ensure office amenities, meeting rooms and facilities are welcoming and coordinate waste management inspections with cleaners and building managers
Assist with coordination of scheduled maintenance of equipment and services
Raise work/purchase orders and process invoices as required
Monitoring and maintaining staff amenities including kitchens, fridges, sanitizer stations, first aid room to ensure adequate stock levels (tea, coffee, milk, cleaning products) and cleanliness
Assist Property and Work Health & Safety Manager to maintain WHS protocols within offices

What we are looking for?

Extensive experience in providing facilities and/or office administration support within an organisation.
Flexibility to work additional hours if required
Excellent communication and interpersonal skills, with the ability to build relationships and provide exceptional customer service
Strong organisational, problem solving and time management skills with the ability to work on multiple projects at one time and manage unplanned tasks at short notice
A high level of accuracy and a strong eye for detail
Competent in MS Office suite of products
Knowledge in SAP Concur will be advantageous but not essential

What we can offer you:

Supportive and ambitious culture with lots of fun mixed in!
Convenient location, close to transport/shops
An Exempt Employee Share Plan
Paid Income Protection insurance under the default MMSG Superannuation Fund
Paid parental leave
Access to the Maxxia Lifestyle Rewards program

McMillan Shakespeare are an equal opportunity employer who are committed to creating a workplace where everyone is included, treated fairly and with respect. We appreciate the strength that diversity brings and welcome candidates from all backgrounds, Indigenous Australians, and people with a disability to apply.

Please note all successful candidates will be required to undergo background checks.